Why is Documentation Important within an Organization?
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A short piece on why documentation matters inside an organization: it is essential for process control, it avoids duplicate work, it centralizes information, and it makes onboarding and offboarding easier. The second half shows how to document in Holaspirit with three modules, the project Kanban board, the Actions module and Publications, and where to start if you have nothing in place.
Having clear understanding of your organization and its processes is vital for an organization to move forward, successfully. That is why, opting for efficient documentation platforms to ease up your team’s workflow is key.
Whether your team is practicing hybrid workflow or they’re back to the old office routine, documentation has its benefits. In this article we’ll go through some of its benefits, plus our recommendations on how your organization can document with ease with Holaspirit.
What are the benefits of documentation in an organization?
→ Documentation is essential for process control
Whatever your working industry is, creating, keeping and successfully running processes is key. Many organizations battle with lost documentation, making it look bad for teams.
Put energy and effort in creating optimal processes for your organization, but don’t let all your work go to failure – make sure whatever it’s implemented is kept and respected.
→ Documentation avoids duplicate work
By documenting your projects and/or tasks it allows you to keep everything clear and transparent. Don’t duplicate work and duplicate efforts. Keep it short and simple.
→ Centralize your documentation
By opting for a documentation platform, everything becomes clear and centralized. Easy for team members to find what they’re looking for, and available for whoever is joining your team.
→ Easy to onboard and outboard a team member
When processes are made clear, it becomes an easy task to give the new hire an autonomous role by discovering their roles and organization when everything is documented. And when down-boarding someone, also, they are able to leave and create their processes, easy for the new hire to adopt and follow.
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How can I document easily with Holaspirit?
→ Stay on track with every project and cross collaborate
With Holaspirit's platform you're able to keep track on your circle's projects.
👉 You have a clear view of what is happening
👉 No more double work
👉 Centralize everything
Check more here: Project Kanban board
→ Keep track of your tasks!
👉 Keep track of the organization' actions
👉 Keeps track of the actions that are assigned to you and/or roles
Check more here: Actions module
→ Share internal knowledge within the organization
👉 Share processes internally with your collegues
👉 Easy to create onboarding processes to make it easy for everyone
Check more here: Publications module
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Not sure how to start?
Start by opting for a platform to centralize your documentation process and then map out all your on-going projects, alone or with your peers. Then, slowly but surely, start creating processes for internal communication. By centralizing everything, really saves time and double work.
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FAQ
The article gives four reasons: documentation is essential for process control, it avoids duplicate work, it centralizes information, and it makes it easy to onboard and offboard a team member.
When processes are made clear, it becomes an easy task to give the new hire an autonomous role, because they discover their roles and the organization from what is documented. When someone leaves, they can likewise record their processes for the next hire to adopt and follow.
By opting for a documentation platform, everything becomes clear and centralized. Team members find what they are looking for easily, and the content is available to whoever joins the team.
Three. The project Kanban board lets you keep track on your circle's projects, the Actions module tracks the organization's actions and those assigned to you or to your roles, and the Publications module shares processes internally with colleagues.
Start by opting for a platform to centralize your documentation process, then map out all your on-going projects, alone or with your peers, and gradually start creating processes for internal communication.
